So, you’re currently running your startup out of your basement and you’ve decided that it is time to move into an official office space. Or maybe you already have an office space for your business and you’ve decided that it is time to expand your business and move into that larger office building you saw across town.
Deciding to move your office space isn’t something that should be taken lightly. While moving is a great thing if it means your business can continue to grow, there are also many stressful logistics you’re going to need to take care of.
While each business will have a different moving experience depending on the size of their business, there are some general tips that all businesses will want to keep in mind.
Start Planning the Move Early
Moving an office space isn’t something that can happen in less than a month. In an ideal world, you’ll plan your move at least a year in advance. This will allow you to find the right office space, figure out logistics such as transferring bills to the new address, hire a moving company, and so on. To help yourself start planning the move, you might want to consider developing a timeline of everything that needs to be done.
Appoint Someone for Logistics
If you have a team of employees, don’t feel like you need to plan the move by yourself. Everyone in the office can be responsible for certain aspects of the move. However, you’re still going to want one person who is looking at the overall picture and delegating tasks. Make one person (such as an administrative assistant) in charge of handling all logistics related to the move — they can assign tasks to others as needed.
Design the Space
Once you have a space in mind, get measurements, and start planning out how your office space will look. As you start mapping out potential layouts, you might discover that your existing furniture doesn’t fit correctly. Or you might discover that you need more furniture to fill the space. Or you might realize it’s time for a whole new color scheme, which would require new furniture! Planning can save you from frustration later on.
Chances are, you’ve accumulated lots of office supplies you don’t need and years worth of paperwork! Don’t take those unnecessary items to your new office space. Before the move, start decluttering. Clear out files you haven’t touched in ages (though make sure to hang onto financial documents). Get rid of duplicated office supplies. Donate furniture that you won’t use in your new space. Purging now means you’ll be able to start fresh in your new space!
Find the Right Moving Company
Several months before the move, look at moving companies. No matter if you’re looking for a London man and van service or you need a large moving company, starting early allows you to find the right services. Before looking into a moving company, think about what work you want to do yourself and how much you want the company to do. For example, you might decide you don’t want to do any of your own packing.
Label Moving Boxes Strategically
If you decide to do your own packing, make sure to pack and label boxes strategically. This can allow you to unpack as quickly as possible so that you can resume normal business. For example, you’re probably going to need your computer cables sooner than you’ll need that box of promotional coffee mugs! In a perfect world, each employee will be responsible for packing up their own desk in a way that makes sense to them.
Keep the Move on the Calendar
Finally, make sure that the move stays on all employee’s calendars. In the week leading up to the room, it may be a good decision not to have large projects due so that employees can focus on the move instead. Also, avoid having guests to the office. You don’t want guests accidentally tripping over boxes! Keep in mind that the week after the move will also be stressful as people settle in, so avoid scheduling large projects that week as well.
Moving into a new office space can be exciting, but it can also be stressful! To keep yourself from getting overwhelmed, start planning the move early and find ways to stay as organized as possible. Before you know it, you’ll be settling into your new office space, and watching your business continue to grow!