Take the load off and let someone else do all the hard work when it comes to managing your ink or toner levels, print needs and monitoring usage. As a small business owner, you have enough on your plate without having to add checking up on the office printer to your list. That’s where managed print services come in.
What are Managed Print Services?
These services are offered by individual printer brands and are typically set up during the installation of your printer. They can help you manage usage, make your business more efficient and sustainable and spot issues before they get worse.
This means you can work with the print service to reduce paper consumption and waste and sign up for recycling schemes for ink and toner cartridges that have been used up.
How Does it Work?
Typically, you’ll go through an assessment stage where the print service provider will ask you what you want to get from your printing, how you’re currently managing your printing and what you want to do better.
They may suggest a certain printer or type of ink to suit your needs and goals and arrange the installation of devices in your office space. Once installed, your team can use the printers, fax machines or scanners as needed and the print service will monitor the data to ensure things run as smoothly as possible.
You can also opt-in for training for you and your team on how to use the devices efficiently, instead of scrambling for the handbook when you want to know something!
Software maintenance is also usually part of the package, with updates done for you to ensure your devices continue to function as they should. Many managed print services also offer a trained technician at the end of a phone that can be reached if the printer isn’t working or for guidance.
Who Uses Managed Print Services Besides SMEs?
Schools, hospitality venues and healthcare providers are just three examples of industries that are using managed print services. While many things are going digital now, print still has its place in many businesses and so these services won’t be going away any time soon.
What if I don’t want to use a Managed Print Service?
If you decide this isn’t for you, there are easy ways to manage your printing in your business. Set restrictions on prints per day, move towards printers that work with laser toner to get more for your money and assign someone to monitor ink or toner levels and paper consumption to ensure stock never gets low.
Now you know more about managed print services (and your options if you don’t feel you’re quite ready for such an option) you’re ready to enjoy crisp documents and speedy scans with ease.