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Making the Most of Office 365: A Guide for Small Business Owners

Making the Most of Office 365: A Guide for Small Business Owners

Business owners in the modern world need to do more than just stay up to date with the latest developments in their niche.

There are many other developments in the corporate world that need to be reviewed and explored in order to ensure that your organisation runs as efficiently as possible.

One area that all business leaders need to be aware of is technology. The market changes rapidly and is central to success in today’s digital business landscape.

While new software tools and productivity solutions are constantly being launched, some stand the test of time and are simply upgraded.

A great example of this is Microsoft’s Office 365 suite of products. The products were launched in 2011 as Office 365, and since then, there have been many new versions.

Today, it is one of the most renowned tools for business and recreation document sharing and creation and the most popular cloud sharing tool in the world

So, if your business isn’t using Office 365, then it needs to start as soon as possible. There’s a lot to learn before you start implementing this suite of products, so let’s jump straight into it.

What is Office 365?

Office 365 is a selection of popular Microsoft products to help businesses and individuals to manage and share their documents.

These products include the most common solutions such as Word, Excel, PowerPoint, Skype and Outlook.

Almost household names, these software tools are common and are easy to use, so you and your team can make the most of them easily. Most businesses already use them, and if you don’t then you definitely should.

As well as these popular solutions, there are also many lesser-known programs that form part of the Office 365 suite, including Yammer, MyAnalytics, Exchange Server, Project Online and more.

Each tool can be integrated into your existing system and can be used on almost every device, even those that aren’t made by Microsoft.

These tools can also be used in conjunction with other third-party solutions, making them the ultimate in flexible document solutions for modern companies.

How Can Office 365 Save Your Business Time and Money?

There are many ways that you can use Office 365’s suite of products to optimise your business and improve your team’s productivity.

For example, you can use tools such as Excel to organise your data and include macros to automate basic tasks, such as sending around mass emails and more.

You can also use solutions such as Yammer, Microsoft’s enterprise social media chat tool, to replace other solutions.

As the Office 365 products are intuitive to those who already use Microsoft’s other solutions, they’re easy to pick up and understand.

Therefore, using these tools is a cost-effective and efficient way to manage your business, use its valuable data to your advantage, communicate easily and much more.

How Can You Apply these Solutions to Your Business?

Office 365 tools have many applications, and when used correctly, they can help your business to streamline its processes and improve productivity.

However, working out how to use Office 365 can seem like a challenge, particularly if you and your team are not very technically minded.

Work with Office 365 experts like Geek-Guru to enhance your skills and understand how you can use this suite of solutions to your advantage.

Their team also offers a range of managed IT services, so you can get the support you need to make the most of Office 365 and more if you choose to work with them.

Why is Office 365 So Popular?

More than 1 million companies around the world use Microsoft’s Office 365 suite, thanks to its variety of benefits.

These include flexibility and scalability, as the tools can be used for a wide variety of applications and can easily be scaled to suit a growing organisation.

Also, because they are downloaded onto many laptops, desktops and even smartphones, these tools are often seen as the default solutions for many businesses.

Spanning almost every aspect of business, from communication to document creation, data management and more, the Office 365 tools are impressive on their own, but when combined, they are very useful.

They are incredibly intuitive, which means that your staff can grasp the basics easily, and many companies offer training and online tutorials to help to make the most of these solutions.


Office 365 is one of the best solutions that any business has in its arsenal. For the cost of a Microsoft subscription and some licenses, you can get access to dozens of unique products that can be customised to suit your business’s unique needs.

By using the tips from this article, you can understand the benefits of Office 365 and start making the most of this valuable suite of software solutions. It might take time and practice, but over time you can start to use these tools to their full potential.

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