Adding tech to your company’s inventory list is undoubtedly an expensive habit. Do you supply work mobiles or let people use their own? Should you provide tablets for remote workers? At what point do you roll out the latest upgrade on the in-house desktop network?
However, while all of this is going on, and tech companies are constantly dishing out enhanced products, how much you’re actually spending on communicating itself can go unnoticed.
Auditing your expenditure
The first step in deciphering whether you’re spending too much on your business communications is gathering all of your outgoings in one place and adding up the totals. Are you paying for line rental and broadband? Hardwired phone calls and mobile contracts? Also, what about subscription services to the likes of Skype for Business and other communications software?
Once you’ve got all of the bills in front of you, ask yourself which ones could be integrated. For instance, could your landline and mobile calls be sent through the same provider, using a service like SIP trunks by Gamma?
Compiling your communications
With collaborative working tools now widely available, also work out whether you’re paying separately, and unnecessarily, for the software your staff use day in, day out. You can now get Microsoft packages that include communications platforms as effective as Skype within the same package, potentially saving you one to several extra subscriptions every year.
One of the easiest things to do when new tech is constantly being rolled out is to buy it as it’s offered, as opposed to shopping around for deals that are more suited specifically to the needs of your business.
Look out for recycling opportunities
What do you usually do when your mobile phone contract comes to an end, and you’re offered a shiny new upgrade? Most people can’t wait to get their hands on the latest piece of tech, but what is often missed is the chance to recycle older models.
Effectively, you can turn old tech into hard cash by taking advantage of schemes similar to Apple’s ‘Trade In’ option, with other companies offering such schemes accepting hardware of many makes and models. Although sometimes, it may only be a small amount of money that exchanges hands, over time, trade-ins could certainly add up to a big saving across the business.
Don’t be afraid to shop around
Once you’ve identified which contracts you can consolidate or even terminate, remember that you’re in quite a powerful position as a business owner and consumer. You know that awkward conversation you have every couple of years with your mobile phone contract provider, who simply won’t let you leave? This is your ideal opportunity to negotiate what you perceive to be the right deal for you, so a little haggling can go a long way.
When it comes to doing this on the scale of an entire business, your communications providers certainly won’t want to lose your custom. Be honest about what you’re looking for, don’t be afraid to turn down a few offers and you could soon find yourself with a little extra cash in the bank – potentially funding the next major tech purchase you need to power up the workplace!