When relocating your business, you have a lot to worry about. Not only do you have to worry about your office and everything in it, but you will have a lot of other responsibilities like getting all of your employees packed and ready to go. Unfortunately, you can’t press pause on your business while you relocate. Your business is going to continue and so will the opportunities in your market. Thus, it is important to get it done efficiently. Below, we will be going over some of the tips to help you accomplish this.
1. Plan It Early
First and foremost, you want to ensure that you are planning for the move. Try to put together a team of people in your office who will be in charge of the planning. Handling the relocation of a business can take upwards of 6 months to accomplish depending on the size of your business. You aren’t going to be able to decide to relocate weeks before your big move. You will run into a logistics nightmare if you push things that quickly. By having a team in your office to help plan for the move, you should be able to facilitate a much smoother moving experience.
2. Look For Space and Plan The Layout
You will find a lot of different commercial spaces that you could potentially rent out. However, not every space is going to meet your requirements and the needs of your business. Because of this, you want to ensure that you are looking early. You want to begin your hunt as early as a year before relocating. That way, you will be able to find a place that is viable for your business. You can find available commercial spaces on Gumtree and various other websites.
At the point where you have finalized the contract and details of the arrangement, you should begin the planning process for the layout of your office. Not only do you need to have a functional layout, but it should be both flexible and optimized for convenience. You may even want to repaint some walls in your office or get A/C installed. All of the utilities will need to be checked. Don’t make the mistake of not checking only to find out there is no water available at the location.
3. Hire Professionals
If you are going to be relocating, you may want to consider hiring professional movers. A professional mover will be experienced and trained to pack and transport all of the stuff in your office. They will also be trained in setting everything up after the move. They will have a professional team that plans everything and executes according to the plan.
One of the main mistakes a lot of businesses end up making is not hiring the commercial movers far in advance. The worst thing you could do is save it for the last minute. There are too many things that could potentially go wrong if you wait till the last minute. For one, there could be no movers available for your moving date. Another is that you might end up getting overcharged because you have limited options to consider. By making your appointment around two months to a month ahead of time, you should be able to set things up properly. Also, you want to be certain the moving company you are considering is fully covered by insurance.
There may be plenty of options available but not every moving company is going to be able to offer you the same service that you need. Likewise, you won’t find every moving company to offer equally good service.
4. Figure Out What Stuff You Need
If your business has been in operation for a while, you are likely going to have a lot of stuff that you can part with. This will allow you to get rid of some of the unnecessary clutter. Try to ask the team that is designated to be in charge of the planning to make an itinerary of everything that should be thrown out or donated including older furniture and even older filing cabinets. Consider business storage for items that you may need in the future to keep them from filling your office space.
5. Label Everything
When you are moving, you will end up with room(s) of boxes. This can turn into a nightmare if you aren’t organized. By labeling all of the boxes you pack up, you will be able to make your life much easier. For one, you will know where everything is, but you will also know where everything is supposed to go.